Continuing Ed

DCCC Continuing Education (Con Ed) courses are different from Curriculum in that each course has a varied start and end date from the next.  Therefore, we have a different procedure for creating and managing con ed courses.  Please see below for the process or access this printable document.

Step ONE:
Requesting a Moodle Course

All Con Ed Moodle course shells should be requested here:  http://tiny.cc/courserequest_ce.

Note:  Con Ed courses follow this general flow:  A template must first exist.  Templates are the basis for all future live courses.  Templates WILL NOT contain students.  When a live course is needed, a new Moodle course shell should be requested as a copy of the template.

A)  Request a Template Course:  The requestor needs to know his/her Moodle username, the course name (Ex.  Effective Teacher Training) and the course ID (Ex.  EDU-3002).  If a template already exists, move to section B.

B)  Request a Live Course:  Once a template exists, a live course that will house students should be requested.  The requestor needs to know his/her Moodle username, the course name (Ex. Effective Teacher Training), course ID (Ex.  EDU-3002), Section (Ex. B1), Year and Term in which the course ends (Ex. 2013CE1), and CID # (Ex. 25678).

C)  Course Location:  Courses are usually created within 1-3 business days.  Once created, courses can be found in Moodle within the Navigation block.  Templates are located in the CE Templates category.  Live courses are located in the Continuing Education category.

Step TWO:
Loading Students
When registration for the course is complete, a help ticket should be completed requesting that the students be loaded into a specific Moodle course (Ex.  EDU-3002-B1-2013CE1).  Please include the CID # in the help ticket.

Step THREE:
Course Availability at the Start of Class
The Moodle course must be made available to students on the first day of classes by someone from continuing education (admin assistant, instructor, supervisor).  It is important, for auditing reasons, to NOT open the course before the course start date.  To make the course available or unavailable, go to the Settings block in Moodle.  Click on the Edit Settings link within the Course Administration area.  Scroll down until the Availability section.  Choose the appropriate option:  This course is available to students.  Scroll down and save changes.

Step FOUR:
Course Availability after Class has Ended
The Moodle course must be made unavailable to students after the course has ended by someone from continuing education (admin assistant, instructor, supervisor).   To make the course available or unavailable, go to the Settings block.  Click on the Edit Settings link within the Course Administration area.  Scroll down until the Availability section.  Choose the appropriate option:  This course is unavailable to students.  Scroll down and save changes.

Step FIVE:
Close Out Process
A)  Collect entry assignment data.
For a Moodle quiz, click on the quiz link and export the results found within the Results option on the Navigation block.
For a Moodle assignment, click on the assignment link.  Then click on the view/grade all submissions option and use the internet browser’s option to print the page.

B)  Export the Moodle gradebook.  Go to the Grades link and navigate to the Export tab across the top.  Choose Excel spreadsheet at the top and then make sure the appropriate columns of the gradebook are selected.  Then click submit.

DCCC Courses live on our Moodle server for about one year.  After a year, the courses are archived, which means they are pulled off the server and saved.  They can be brought back into the server at a later time, if needed.  However, data needed for auditing purposes should be collected at the time of close out as the restore process is never guaranteed to fully recover everything.

Note:  The how to’s on this document are referring to a Moodle 2.3 environment.

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